Guidelines for Presenters

Back to Accessibility Topic Front Page.

The following guidelines are based on the CAE (Centre for Accessible Environments) Accessibility Guidelines for Presenters, Facilitators and Workshop/Syndicate Leaders (PDF Format - 65Kb).

We try hard to make our Accessibility SIG meetings accessible and therefore would like presenters to follow our guidelines on accessibility. Please read them carefully to see which ones may apply to you, and tell us as soon as possible if you think you may be unable to comply with any of them.

Ideally, we would like any problems to be brought to our attention at least one week before the meeting, so telling us on the day before the meeting will be too late for us to make alternative arrangements.

Therefore, we will:


 * inform you in advance of particular requirements of any delegates as soon as we are aware of them, however as there may be some late registrations, this could be up to a week before the meeting;


 * ensure that rooms are set up to accommodate the needs of people with particular requirements when requested;


 * produce copies of any slides and handouts you intend to give out in alternative formats, where requested, and will provide them for people with visual impairments in advance of the presentation.

We ask you to:


 * provide us with copies of slides/handouts at least 10 days in advance of the meeting so that we can produce large print/Braille copies where these have been requested;
 * make sure that any slides are easily readable and do not contain too many words or complex diagrams that may be difficult for some people to read due to visual impairments or due to large room size;
 * read out what is on the slides and explain the content of any photographs, diagrams or other graphical content;


 * ensure that any video that you show contains subtitles (we will let you know if this will be necessary for any delegates with hearing impairments);


 * check that you can be seen and heard at the start of your presentation (although this may not always be necessary, depending on the size of the venue).

End of Information for Presenters: Back to Top of Page